Hosting a Salon


The hosting of a Salon is a considerable and responsible task. PSSA commends and is proud of those who take up the challenge.

Please remember that as artists those entering Salons are all very possessive of their work and sensitive to its performance, so extreme care should be taken of all the entries to your Salon as if they were your own.

1. Salon Director’s Manual

Before you undertake to host a Salon, please familiarise yourself with the current PSSA requirements. Therefore download and become au fait with the Salon Director’s Manual.

This is a living document and changes as does the Society itself. It is therefore extremely important for you to download the latest version each time a salon is run.

Click here to download the PSSA National Salon Director’s Manual – V2022.4 (2022-03-31)

Click here to download the PSSA National AV Salon Director’s Manual – V2022.2 (March 2022)

2. Applying for a time slot on the PSSA Salon Calendar (Application for PSSA Patronage)

Click here for the Application form in Word format

Click here for the Application form in Pdf format

Submit the completed application to the relevant Regional Director who will sign and submit the application to the PSSA Salon Administrator via e-mail to BEFORE 31 January for consideration in the next PSSA Impala Year starting 1 July annually.

The Salon Calendar is published early in the new calendar year and at least 4 months before the start of the next Impala year on 1 July.

3. Approval of proposed Judges

After approval of your application for a timeslot, submit your application for approval of your Judges and Salon Brochure to your Regional Director.

Click here for the Application form for judges and salon brochure in Word format

Click here for the Application form for judges and salon brochure in Pdf format

4. Checklist

To assist you in meeting your obligations we have also compiled a Checklist.

• The Checklist sheet calculates the key dates.
• The Results Calculator sheet collates the salon judging results to check that the salon results fall within the required parameters.
• The Judges and Medals sheet is used to confirm the names of the judges who did judge as changes do happen as well as the medal winners in the salon
• The Results & Medal Winners sheet contains instructions for the format of the final results for publishing including how to rename and submit the medal-winning images.

Click here to download the Salon Brochure Template V2022-1.10 (2022-07-29)

Click here to download the Salon Checklist V2022.3 (2022-08.08)

5. Definitions and Conditions of Entry

Click here for the combined PSSA approved Salon Definitions and Conditions of Entry V2022.4 (2022-07-29)

6. Preparing for Projection and Judging

PhotoVault is the commonly used entry point for salons and the related judging software, The Other Project (TOP) can be used for salon judging and administration.

Ensure you have the latest version of the software and appropriate configuration files and are familiar with its operation.

Download the latest version of the full TOP user manual from

Download the Salon Judging Guidelines here V2022.1 (2022-03-31)

Viewing PDI
The abridged “Projection Cheat Sheet” will also be useful, click here to download the cheat sheet.

Viewing the Prints
Please download the guidelines and design details of the recommended Print Light Box here.

Click here for a complete guideline on calibration and click here for the PSSA Calibration Images.

7. Salon Certificates

It is recommended that certificates are issued for each award (including medals). Salons are free to use their own design but are welcome to use the PSSA design, sample below.

Click here on the example certificate to download a zip file containing a high-resolution version together with all the necessary fonts and guidelines.

The PSSA certificate is designed for an A4 print. When printed they should be in full colour on poster paper of 200gsm.

Salon certificates may be signed electronically and distributed via e-mail in PDF format.

8. Creation of Salon Catalogue

A catalogue MUST be issued and whilst this need not be printed, a hard copy would be the only real archival record of the event.

Click here to download the Salon Catalogue Manual

Log into the Member Zone, go to Salon related documents on the right hand menu and download the PSSA logo and Recognition certificate there

A digital version of the catalogue, which may include an image show (see requirements below) of the winners and acceptances, may be published on a disk or distributed electronically via DropBox, Google Drive, and Wetransfer etc.

The catalogue must be distributed to all entrants, sponsors and advertisers. No fee may be charged when distributed electronically via the internet.

In each category, the award winners should be listed prominently from highest to lowest with the PSSA Gold medal being the highest, followed by an alphabetical list of all acceptances (sorted by surname of entrant).

PSSA awards should always rank the highest in each category of a salon (Silver for National salons and Gold for International salons) followed by the respective Club Awards, and Certificates of Merit. A FIAP Ribbon is regarded similar to a COM but should be listed before the COMs.

The catalogue must include the following:
• All the awarded images and a large selection of the accepted images with every participating country being represented;
• Number of entries received in each category and overall in statistical table
• Number of acceptances in statistical table
• Names of the judges of each category with their photographic honours
• Name, address and e-mail of the salon director
• Patronage details and relevant organisation’s publicity statement
• List of all acceptances in each category sorted per country and then alphabetically per surname, then first name.

International salons will need to include all the above as well as a statistical table, mentioning separately per category, per section and per country:

• the number of participating authors in statistical table;
• the number of accepted authors in statistical table;
• the best author

A collection of current catalogues may be viewed/downloaded FROM HERE

9. Exhibition

A salon exhibition will give prestige to the salon project and forms the highlight of the whole project. Dignitaries from PSSA, the general public and fellow photographers may be invited.

Publicise the event via club communications, the PSSA website, local media etc.

If you still have questions, contact the PSSA Salon Administrator, Corine Ross,, or 082 790 8537, who will be happy to advise on any aspect of a Salon.