1. Introduction

The hosting of a Salon is a considerable and responsible task. PSSA commends and is proud of those who take up the challenge.

Please remember that as artists those entering Salons are all very possessive of their work and sensitive to its performance, so extreme care should be taken of all the entries to your Salon as if they were your own.

2. Salon Director’s Manual

Before you undertake to host a Salon, please familiarise yourself with the current PSSA requirements. Therefore download and become au fait with the Salon Director's Manual.

This is a living document and changes as does the Society itself. It is therefore extremely important for you to download the latest version each time a salon is run.

Click here to download the Salon Directors Manual as at 2018.02.26 (5 MB)

3. Applying for a time slot on the PSSA Salon Calendar

Submit the completed application (doc pdf “Application for PSSA Patronage form of 2018/11/30”) via the relevant PSSA Regional Director to PSSA Salon Administrator at This email address is being protected from spambots. You need JavaScript enabled to view it., BEFORE 30 November for consideration in the next PSSA Impala Year starting 1 July annually.

The Salon Calendar is published early in the new calendar year and at least 4 months before the start of the next Impala year on 1 July.

4. Approval of proposed Judges

After receiving approval of your club’s time slot, submit this (doc pdf “Application_for_approval of judges and salon brochure_2018 “) application for the approval of the Judges for the salon.

5. Checklist

To assist you in meeting your obligations we have also compiled a Checklist.

  • The first sheet calculates the key dates.
  • The second sheet collates the salon judging results to check that the salon results fall within the required parameters.
  • The third sheet contains instructions for the format of the final results for publishing including how to rename and submit the medal-winning images.

Click here to download the Checklist

6. Definitions and Conditions of Entry

Click here for the combined PSSA approved Salon Definitions and Conditions of Entry

7. Preparing for Projection and Judging

PhotoVault is now the entry point for salons and the related judging software, The Other Project (TOP) is recommended for the salon judging and administration.

Ensure you have the latest version of the software and appropriate configuration files and are familiar with its operation.

(download the latest version of the full TOP user manual from www.photovaultonline.com)

Viewing PDI:
The abridged "Projection Cheat Sheet" will also be useful, click on the PDF icon to download. pdf

Viewing the prints
Please download the guidelines and design details of the recommended Print Light Box here.

8. Salon Certificates

It is recommended that certificates are issued for each award (including medals). Salons are free to use their own design but are welcome to use the PSSA design, sample below.

Click on the example certificate below to download a zip file containing a high-resolution version together with all the necessary fonts and guidelines.

The PSSA certificate is designed for an A4 print. When printed they should be in full colour on poster paper of 200gsm.

Salon certificates may be signed electronically and distributed via e-mail in PDF format.

Example Krugersdorp 2018 small

9. Creation of salon Catalogue

A catalogue MUST be issued and whilst this need not be printed, a hard copy would be the only real archival record of the event.

Click here to download the Salon Catalogue Manual

A digital version of the catalogue, which may include an image show (see requirements below) of the winners and acceptances, may be published on a disk or distributed electronically via DropBox, Google Drive, and Wetransfer etc.

The catalogue must be distributed to all entrants, sponsors and advertisers. No fee may be charged when distributed electronically via the internet.

Even when the electronic catalogue is made available via download, the disk alternative must still be made available since it cannot be expected that all entrants have access to broadband internet to download large files. Costs may be recovered from the recipients.

In each category, the award winners should be listed prominently from highest to lowest with the PSSA Gold medal being the highest, followed by an alphabetical list of all acceptances (sorted by surname of entrant).

PSSA awards should always rank the highest in each category of a salon (Silver for National salons and Gold for International salons) followed by the respective Club Awards, and Certificates of Merit. A FIAP Ribbon is regarded similar to a COM but should be listed before the COMs.

The catalogue must include the following:

  • All the awarded images and a large selection of the accepted images with every participating country being represented;
  • Number of entries received in each category and overall
  • Number of acceptances
  • Names of the judges of each category with their photographic honours
  • Name, address and e-mail of the salon director
  • Patronage details and relevant organisation’s publicity statement
  • List of all acceptances in each category sorted per country and then alphabetically per surname, then first name.

International salons will need to include all the above as well as a statistical table, mentioning separately per category, per section and per country:

  • the number of participating authors;
  • the number of accepted authors;
  • the best author

10. Exhibition

A salon exhibition will give prestige to the salon project and forms the highlight of the whole project. Dignitaries from PSSA, the general public and fellow photographers may be invited.

Publicise the event via club communications, the PSSA website, local media etc.


If you still have questions, contact the PSSA Salon Administrator, Roel van Oudheusden, This email address is being protected from spambots. You need JavaScript enabled to view it., Cell 082 739 7679, who will be happy to advise on any aspect of a Salon.

2016.05 footer banner